Everything You Need To Know About Office Cleaning Services

By Jared Sarbit

Although it may not be the most fun task, office cleaning is essential in today’s world. With the ongoing pandemic, keeping your workspace clean is more important than ever.

An office with high foot traffic will get dirty quickly and become cluttered. This takes away time and energy that could be better spent on activities that would help advance your company, such as

goals or increasing profit.

Most companies do not have time to spare to spend on cleaning efforts, and that’s where professional office cleaning comes into play. Outsourcing this task to professional cleaners lets you focus on your work while ensuring that your office is clean, hygienic, and presentable.

But with so many choices out there, how do you know which professional cleaning company is right for you? This guide will give you everything you need to make an informed decision.

Regular vs. Deep Office Cleaning

When it comes to office cleaning, two primary methods may be utilized: regular cleaning and deep cleaning.

Regular office cleaning refers to the maintenance activities performed to keep surfaces clean and free from dirt and dust. This service typically includes sweeping and vacuuming floors, dusting desks, wiping counters, etc.

In contrast, deep office cleaning is a more intensive process that looks at issues such as air quality, sanitization of surfaces, pest management, etc.

Deep office cleaning involves other cleaning practices, such as moving furniture and equipment for complete floor-to-ceiling cleaning and scrubbing all baseboards.

While both types of cleaning are important for maintaining a healthy and safe working environment, the best approach depends on your specific needs and priorities.

Ultimately, the choice between regular vs. deep office cleaning comes down to your individual needs and the support level required.

Top 5 Benefits of Cleaning Your Office

Aesthetics

Aesthetics are an essential part of any modern office setting. Whether referring to the physical appearance of your surroundings or the psychological benefits of a clean, open space, aesthetics play a critical role in how we work and interact with others.

A clean office, for example, is professional, organized, and welcoming. It gives off a sense of calm and professionalism that can help boost employee productivity and efficiency.

Stress-Trigger Reduction

Messy workspaces can cause stress and distractions. This can have additional consequences, such as reduced productivity overall. By clearing away clutter and organizing your workspace, you create a more pleasant environment that helps to minimize feelings of overwhelm and exhaustion.

Prolonging the Condition of Your Office and Fixtures

Cleaning and maintaining a healthy workplace is beneficial not only for your company and your employees but also for your equipment as well. Dirt, dust, and clutter contribute to aging your office fixtures and supplies. As a result, the cost of the disrepair increases.

To extend equipment’s lifespan of your office’s assets and avert disrepair, make sure it is cleaned and maintained regularly. A regular office cleaning regimen can reduce the cost of replacing damaged tools, furniture, or machines. It is more economical to keep your things well-maintained so they last longer than to spend on replacing them.

Increased Productivity

A clean office can help promote a sense of calm and well-being, which can boost overall morale and productivity levels. When the desks and filing cabinets are neatly arranged, it is easier to focus on your work without being distracted by clutter or disorganized piles of paperwork.

Furthermore, when employees feel that their workspace is conducive to efficiently completing the job, they are more likely to take pride in their work and go above and beyond expectations.

Helps Retain Quality Employees

Maintaining a clean office is not only crucial for business success and attracting new clients, but it can also help you to retain quality employees. A dirty and cluttered workspace can quickly wear down even the most dedicated employees, lowering morale and increasing turnover rates.

Ensuring that your office is regularly cleaned and organized can help foster a sense of pride in your employees and keep them engaged in their work.

How to Encourage Your Employees to Keep the Workplace Clean

You can encourage your employees to keep the workplace clean and organized in many ways. One key strategy is to set a clear example yourself.

A tidy workspace is a sign of pride in the workplace and sets the tone for your employees.

Additionally, you can establish clear expectations for what a clean space should look like, such as specifying the types and frequency of cleaning tasks that need to be completed.

Another helpful tactic is to foster a sense of accountability among your team members. You can accomplish this through regular performance appraisals or feedback sessions, where each employee’s progress is discussed, and you can address any tidiness issues directly.

Furthermore, another idea is to provide incentives for maintaining a tidy work environment, such as offering small rewards or prizes for those consistently meeting cleanliness requirements.

Lastly, you may also consider involving the entire workforce in maintaining the workplace, such as by enlisting volunteers to help scrub down common areas regularly.

All of these strategies are effective ways to promote workplace cleanliness and productivity.

Why Should You Hire a Professional for Cleaning?

Even if you have a cleaning staff, there are certain benefits to hiring a professional office cleaning company, and these are:

Safe Staff From Dangerous Materials

When it comes to cleaning your office, safety should always be your utmost priority.

After all, your employees work in the space daily, so you want to ensure that everything is clean, sanitary, and free from potentially hazardous materials.

This is why hiring a professional janitorial service makes sense – they have the experience and expertise necessary to keep your office safe from dangerous materials like chemicals, toxic spills, and other workplace hazards.

Working with experienced cleaning professionals gives you peace of mind knowing that your staff and clients will be protected from these dangers.

Maintain High Hygiene Standards

The hygiene standards in some business facilities are strict, such as those in hospitals and pantries.

For the safety of the personnel who work at these sites and the general public who come into contact with their goods, these sites must be cleaned by professionals familiar with the standards that they must follow. This might involve always using certain cleaning solutions or adhering to strict guidelines.

Save Time and Money

No matter how you take on the burden of keeping the office clean or assigning other employees to do different chores, your business loses valuable time and money.

If you want to maximize your company’s profits, everyone on your team has to focus their energy on tasks that allow them to hone their skills. By joining hands with a reputed cleaning agency, your employees can save much of their productive time. By employing professional cleaners in your office, you provide complete health protection to the valuable staff.

Utilizing Large-scale Cleaning Machines

While many people assume that the key to a tidy and clean office lies in simply whipping out some rags and cleaning up yourself, the reality is that utilizing large-scale cleaning machines is actually the most effective way to get your office looking its best.

Professionals often use floor scrubbers, carpet extractors, steam cleaning systems, and other industry-specific tools and equipment to increase work efficiency. These machines are costly to purchase and maintain, so training is essential to avoid unintentional damage to them or the objects they’re cleaning.

Flexible Service

Whether you need regular maintenance or a periodic deep cleaning, professional cleaners can help keep your space looking its best.

Their flexible service options mean that they can work around your schedule and adapt to your specific needs, no matter how unique they may be. And with top-quality equipment and cleaning products at their disposal, these professionals have all the resources they need to get even the dirtiest areas spotless in no time.

Help Maintain a Good Image in the Business World

The importance of having a clean workspace cannot be overstated in the business world. Whether a small start-up or an established corporation, making an excellent first impression on clients and colleagues is essential.

Hiring professional cleaning services for your workplace ensures that every nook and cranny is thoroughly sanitized, allowing you to present a professional environment that leaves a positive impression on all who enter.

In addition, these services will take care of dusting and vacuuming, as well as removing cobwebs and other unsightly items from high ceilings. By prioritizing cleanliness in your workspace, you can ensure that you always put your best foot forward in the business world.

If you’ve thought that professional cleaning services aren’t worth the investment, now you understand how a clean office can help you earn more money on all fronts.

Final Thoughts

Keeping your office clean may not be the most exciting task on your to-do list, but it is necessary.

No one likes to work in a cluttered, disorganized space. But keeping your office clean can be tricky, especially if you have a busy schedule. That’s where we come in!

Hiring our professional office cleaning service is an investment in your company that will pay off in the long run. Request an office cleaning quote today and see what partnering with the best in the business can do for you and your team.

Cost Calculator

What Is In-House Cleaning Really Costing You?

Adjust the four numbers below to see your true annual in-house cleaning cost, an estimated cost range with Picture Perfect Cleaning, and what you'd save by making the switch.

Current in-house staff cost

Annual wages plus benefits for your cleaning staff

Supply and equipment costs

Annual spend on products, tools, and machine upkeep

Management oversight time

Hours per week spent scheduling and supervising cleaning

hrs/wk

Sick days or missed shifts

Average per cleaning staff member, per year

days/yr

Your Cost Comparison

True In-House Cost

Est. PPC Cost Range

$0 – $0

Estimated Annual Savings by Outsourcing

Based on the average of your PPC estimated range

Get a Custom Quote and See Your Savings →

Estimates are based on average commercial cleaning rates across Alberta and typical management and coverage costs. Your actual quote depends on square footage, service frequency, facility type, and scope of work. Request a custom quote above for an exact number.

The Hidden Cost of In-House Cleaning

A wage comparison only tells part of the story. Here’s what usually gets left out:

Wages and Benefits

Payroll is usually the first number people look at when they think about cleaning costs, but it rarely tells the whole story. Supplies, equipment, manager oversight, scheduling headaches, and the inevitable sick days all add up over time. By the time you account for everything, the true cost of keeping cleaning in-house can look very different from what’s on the payroll report. That’s exactly what our cost comparison tool is designed to help you see, along with what outsourcing might save.

Supplies and Equipment

Cleaning products, paper goods, vacuums, floor machines, and the replacement parts that keep them running all add up over the course of a year. Businesses that clean in-house often buy retail-grade supplies at retail prices because they don’t have access to the commercial pricing that a cleaning company gets from its suppliers. Equipment also breaks down, and replacing a vacuum or floor buffer every few years is a cost that rarely gets planned for in advance.

Management Time

Somebody has to schedule shifts, check the quality of the work, order more supplies when they run low, and step in when something gets missed. That’s real time pulled from a manager’s actual job, and it rarely gets assigned a dollar value, even though it should. If a facilities manager or office lead spends even a few hours a week on cleaning oversight, that’s time not spent on the parts of their role that actually move the business forward.

Absenteeism and Coverage Gaps

Sick days and missed shifts are part of running any team. When they happen, the work still has to get done, which usually means paying someone else to cover the shift or accepting that some tasks will have to wait. Over the course of a year, those extra costs can become surprisingly significant. There’s another effect that’s harder to measure, too. When cleaning is inconsistent, people notice. Employees notice it, clients notice it, and visitors notice it, even if they couldn’t tell you exactly why the space feels different.

Cost Category	What It Covers
Wages & Benefits	Annual pay for in-house cleaning staff
Supplies & Equipment	Products, tools, and machine upkeep
Management Time	Hours spent scheduling and supervising
Absenteeism	Missed shifts and last-minute coverage

Why Outsourcing Often Comes Out Ahead

Once you’ve seen your own numbers, the reasons behind the gap start to make sense.

Predictable Pricing

A cleaning company quote covers labor, supplies, and equipment on a single line. You know what you’re paying before the work starts, and that number doesn’t shift because someone called in sick or a vacuum broke down. Budgeting gets easier when the cost of cleaning is a single line item rather than four separate ones scattered across payroll, supplies, and management time.

No Coverage Gaps

When a member of an in-house cleaning team calls in sick, someone on your staff has to figure out what happens next. With a professional cleaning service, that responsibility shifts to the provider. If a cleaner is unavailable, arranging a replacement is part of the service, so your team isn’t left scrambling to fill the gap.

Accountability Built In

Picture Perfect Cleaning holds COR certification and provides regular service reporting, so you can see what’s being done and when, without spending your own hours checking on it. That’s the management time most in-house teams never get back. Our team also uses EcoLogo- and Green Seal-certified products, so you’re not trading cost savings for a lower cleaning standard.

Get Your Custom Quote

Wages are only one line in what in-house cleaning actually costs. Once you add in supplies, the hours a manager spends overseeing the crew, and the gaps left by sick days, the real number is usually higher than what shows up on a payroll report and often higher than what a professional service would charge for the same work. That’s the gap the tool above is built to show you, along with what outsourcing could put back in your budget.

Our cost comparison tool gives you a reasonable estimate of what you could save by switching to a professional cleaning service, not a final number. Every building is different, and factors like your cleaning schedule, the size of your facility, and the services you need will affect the actual cost. If you’d like a more accurate quote based on your space, contact Picture Perfect Cleaning, and we’ll walk you through the options.